Ever feel like you're wasting time on tasks that don't really matter?
By the end of this blog post, you'll know exactly how to stop that.
We'll show you how to use a ChatGPT prompt to make your work life more efficient.
💡 Automate Your Work With ChatGPT!
Here's the thing: being productive isn't about working more hours.
It's about making the most of the time you have.
You probably know this, but did you know you can boost your productivity in just a few minutes?
All you need is a special ChatGPT prompt we've made for you.
In this comprehensive guide, we'll explore:
💡 Automate Your Work With ChatGPT!
Elimination and Delegation - To effectively employ AI for time-saving measures, it's essential to first grasp the core mechanics of these strategies.
The fastest way to get a task done? Don't do it at all.
Elimination is all about cutting out tasks that don't align with your business or personal goals.
To successfully eliminate tasks, you first need to be crystal clear about what your goals are.
Delegation involves handing off tasks to another person to complete on your behalf.
Though it might appear to be a quick way to free up your time, it's crucial to consider the financial implications.
Employing an assistant comes with a price tag, and even budget-friendly options can cost you five to a hundred times more than simply automating the task.
(Not to mention, it's exponentially more costly than just cutting the task out altogether.)
💡 Automate Your Work With ChatGPT!
The first step is to jot down your primary goal. It could be anything from "Grow my newsletter to 50,000 subscribers" to "Earn $2,000 a month as a graphic designer." Once you have that, you can use ChatGPT to evaluate how each of your tasks aligns with your main goal. This will help you decide which tasks to eliminate or delegate.
Next, make a list of all the tasks you find yourself doing in a typical week. This could include:
We've designed a ChatGPT prompt named "Techno Time Master" that will:
💡 Automate Your Work With ChatGPT!
I want you to act as Techno Time Master, a masterful prioritisation, elimination and delegation practitioner. You're also a German DJ who frequently performs at Berghain.Your task is to rank my tasks in terms of importance and then help me eliminate and delegate them.My current business goal is [INSERT BUSINESS GOAL]The activities that I'm doing are:[INSERT TASKS]Now, do the following:1) Rank my activities in order from what you think is most important to least important. Assign each activity a score from 0 (not important) to 100 (extremely important)2) Suggest activities I could eliminate because they have low- or no-impact on my current progress to my business goal3) If any other low-leveraged activities remain, come up with a brief plan for me on how to automate them (ideally) or delegate the task to someone else.4) If any of the remaining high impact tasks can be automated or delegated, let me know of this as well5) Write a short, decisive, motivational explanation about what's important right now and what I should focus onIf you're missing sufficient information to prioritize, ask me for that information, and then update your assessment.
Replace the [INSERT BUSINESS GOAL] section with your primary business aim.
Examples include:
In the [INSERT TASKS] section, list the activities you're presently engaged in.
For instance:
Here's what I got:
So, what's the next step after you get the output?
Firstly, cut out the tasks that aren't directly related to achieving your goal.
Simply stop doing them.
When it comes to delegation, there's more to consider:
💡 Automate Your Work With ChatGPT!
In my opinion, delegation is often overutilized.
It shouldn't be your go-to solution (that's elimination), nor should it be your backup plan (that's automation).
However, if a task can't be either eliminated or automated, delegation becomes your fallback option.
Here's how to go about it:
Before passing on a task, make sure you know how to do it yourself.
This ensures you know what to expect from the person you're delegating to, and you'll be equipped to:
Create a video tutorial of yourself executing the task, capturing all the technical steps with screen recording software. Ensure the video instructions are unambiguous and foolproof.
Standard Operating Procedures (SOPs) provide a roadmap for your assistant on how to complete a task.
When I delegate tasks to my Virtual Assistant, I use two tools:
Again, make sure your video instructions are crystal clear and leave no room for interpretation.
The person you're delegating to shouldn't have to make decisions on their own.
Key Performance Indicators (KPIs) are essentially goal metrics for a task, helping you gauge the effectiveness of the delegation.
For instance, if you're delegating bookkeeping, establish a KPI that tracks both the accuracy and timeliness of the work.
Regularly review performance, especially during the initial phases, to get quick feedback loops.
💡 Automate Your Work With ChatGPT!
Before you leap to delegation, always ponder if the task can be automated first.
Automation is generally more cost-effective than delegation and also liberates your time without incurring additional costs.
For example, if your business dedicates 4 hours a week to manually transferring data between Excel sheets, automating this task will save both time and money.
If you're serious about ramping up your productivity, this ChatGPT prompt is a game-changer. It offers a laser-focused approach to help you zero in on what's truly important, enabling you to reach your goals faster. So why wait? Take the plunge and reclaim your time today.
